Merchant Processing Agreement
Terms and Conditions
THIS DOCUMENT CONTAINS THE TERMS AND CONDITIONS INCORPORATED BY REFERENCE INTO THE ACCOMPANIED MERCHANT PROCESSING AGREEMENT APPLICATION DOCUMENT (“Merchant Application” or “Application”), AND THE TERMS AND CONDITIONS HEREIN, TOGETHER WITH THE MERCHANT APPLICATION, COLLECTIVELY CONSTITUTE THE MERCHANT PROCESSING AGREEMENT (as may be amended from time to time, “Merchant Processing Agreement” or “Agreement” or “MPA”).
This Merchant Processing Agreement is for merchant card payment processing services among the merchant that signed the Application (“Merchant”), North American Banking Company (“FI”) and eVance, Inc. (“Processor”). The Processor and FI are collectively hereinafter referred to as the “Bank.” Bank reserves the right to allocate Bank’s duties and obligations amongst themselves as they deem appropriate without notice to Merchant and in their sole and absolute discretion, and Bank may assert or exercise any rights or remedies provided to Bank under this Agreement as well as all applicable Rules, and laws, rules, and regulations. Merchant acknowledges that this Agreement is not and shall not be effective until accepted by Bank, and that the signature of the representative on the Merchant Application only constitutes acknowledgment of the offer made by the representative on behalf of, and contingent upon the approval of Bank as evidenced by Bank’s assignment of a merchant identification number to Merchant.
ARTICLE I – DEFINITIONS
ARTICLE II – MERCHANT’S GENERAL DUTIES
Merchant will comply with this Agreement, as well as the Rules and all applicable laws, rules, and regulations for submitting and processing Sales Drafts and Credit Vouchers with Bank. Bank is responsible to Merchant for processing Card Transactions under the Rules for the Card acceptance services to which Merchant subscribes, which may vary among Card types. Additional information and links to locations where Merchant can see or obtain copies of the Rules are located at https://usa.visa.com/support/consumer/visa-rules.html and https://www.mastercard.us/en-us/business/overview/support/rules.html. The Mastercard and Visa Rules are subject to change at any time without notice including, without limitation, the hyperlinks in the immediately preceding sentence.
HONORING CARDS
AUTHORIZATIONS
PRESENTMENT OF SALES DRAFTS
DEPOSIT OF SALES DRAFTS AND FUNDS DUE MERCHANT
OTHER TYPES OF TRANSACTIONS
DEBIT CARD PROCESSING
PROHIBITED HIGH RISK TRANSACTIONS
IMPORTANT: FAILURE TO COMPLY IN FULL WITH THIS SECTION OF THE AGREEMENT MAY RESULT IN THE TERMINATION OF THIS AGREEMENT, AND MERCHANT IDENTIFICATION NUMBER PRIVILEGES AND MERCHANT MAY BE ADDED TO THE MASTERCARD ALERT TO CONTROL HIGH RISK(MATCH) OR OTHER SIMILAR CARD NETWORK DATABASE.
ARTICLE III – ADDITIONAL OBLIGATIONS
SETTLEMENT ACCOUNT
CREDIT INQUIRIES, FINANCIAL EXAMINATION, AND INSPECTIONS
SAFEGUARDING PAYMENT CARD INFORMATION
FEES AND OTHER AMOUNTS OWED BANK
ARTICLE IV – ACCOUNTS; SECURITY INTERESTS; INDEMNIFICATION
ACCOUNT MONITORING
Merchant acknowledges that Bank will monitor Merchant’s daily Transaction activity. Merchant agrees that Bank may suspend, within its sole discretion, the disbursement of Merchant’s funds for any reasonable period of time required to investigate suspicious or unusual activity. Bank will make commercially reasonable efforts to notify Merchant promptly following suspension. Bank shall not have any liability for any losses or claims, either direct or indirect, which Merchant may attribute to any suspension of funds.
REQUESTS FOR INFORMATION
Within three days of receipt of any request by Bank, Merchant shall provide a copy of all Transaction records and any other documentary evidence available to Merchant. Bank may require additional information about Merchant or Merchant’s procedures for accepting Cards. Merchant’s failure to provide Bank with this information shall be deemed a material breach of this Agreement.
RESERVE ACCOUNT, SECURITY INTERESTS, RECOUPMENT, AND SET-OFF.
Merchant hereby authorizes Bank to establish and maintain a non-interest bearing account at Bank (“Reserve Account”) in Bank’s name with sums provided by Merchant that are sufficient to satisfy Merchant’s current or future obligations as determined by Bank related to the Transactions processed under this Agreement, or otherwise incurred or anticipated to be incurred by Bank on Merchant’s behalf under this Agreement, applicable law or Rules, including amounts owed to cover any Chargebacks, refunds, assessments, fees, fines, actual or potential losses, or risks, (collectively the “Liabilities”). The amount of funds retained in such Reserve Account will be determined by Bank and may be adjusted from time to time, in Bank’s sole and absolute discretion, based upon Merchant’s processing history and any potential risk of loss to Bank. All funds held in the Reserve Account shall be the sole and exclusive property of Bank, and Bank shall have sole control of the Reserve Account. FI, but not Processor, shall have the right to initiate a debit to the Settlement Account or any other account at any institution held by Bank or any of its affiliates, at any financial institution maintained in Merchant’s name, any of its principals, or any of its guarantors, or if any of same are authorized signers on such account to establish or maintain funds in the Reserve Account. Bank may deposit into the Reserve Account funds it would otherwise be obligated to pay Merchant, if Bank determines such action is reasonably necessary to protect its interests. Bank may, without notice to Merchant, apply deposits in the Reserve Account against any outstanding amounts Merchant owes under this Agreement or any other agreement between Merchant and Bank. Funds in the Reserve Account will remain in the Reserve Account for the greater of 18 months following termination of this Agreement or as is consistent with liability for Transactions and Chargebacks in accordance with the Rules. Bank shall then direct payment of all surplus funds remaining in the Reserve Account, if any should exist, to Merchant. If, after Bank’s reasonable efforts to locate Merchant, Bank is unable to locate Merchant to distribute any such surplus funds in the Reserve Account following termination, Bank shall charge Merchant a $100.00 per month reserve maintenance fee which will be deducted from the surplus funds. Merchant acknowledges and agrees that Merchant’s interest in the Reserve Account is strictly limited to surplus funds in the Reserve Account, if any should exist, after satisfaction of all Liabilities. In the event that a court for any reason determines at any time that Bank is not the sole and exclusive owner of the funds in the Reserve Account, then Merchant also grants to Bank a security interest in and lien to all funds held in the Reserve Account, regardless of source, as part of a security agreement within the meaning of the Uniform Commercial Code. Merchant also grants to Bank a security interest in and lien upon: (a) the Settlement Account (as set forth in ARTICLE III) and all funds at any time in the Settlement Account, whatever the source of such funds; (b) future Transactions; and (c) all Merchant’s rights relating to this Agreement including, without limitation, all rights to receive any payments or credits under this Agreement (collectively, the “Secured Assets”). Upon request of Bank, Merchant will execute one or more financing statements or other documents to evidence this security interest. Merchant authorizes and appoints Bank as its attorney in fact to sign its name to any financing statement used for the perfection of any security interest or lien granted in this Agreement. Merchant represents and warrants that no other party has a security interest in the Secured Assets. These security interests and liens will secure all of Merchant’s obligations under this Agreement and any other agreements between Merchant and Bank. With respect to such security interests and liens, Bank will have all rights afforded under the Uniform Commercial Code, any other applicable law and in equity. Merchant will obtain from Bank written consent prior to granting a security interest of any kind in the Secured Assets to a third party. In the event of a bankruptcy or other similar proceeding, Bank may exercise the rights under this Agreement to debit the Reserve Account for amounts due to Bank regardless of the pre-petition or post-petition nature of the amount due Bank, and Merchant promises not to contest any motion for relief from automatic stay that Bank may decide to file to debit the Reserve Account. Further, Bank does not consent to the assumption of this Agreement in the event of a bankruptcy or other similar proceeding. Nevertheless, if this Agreement is assumed, Merchant agrees that, in order to establish adequate assurance of future performance within the meaning of 11 U.S.C. Sec. 365, as amended from time to time, merchant must establish or maintain a Reserve Account in an amount satisfactory to Bank. Bank has the right of recoupment and set-off. This means that they may offset any outstanding/uncollected amounts owed to them from any amounts they would otherwise be obligated to deposit into the Settlement Account, and any other amounts Bank may owe Merchant under this Agreement or any other agreement. The rights conferred upon Bank in this Section are not intended to be exclusive of each other or of any other rights and remedies of Bank under this Agreement, at law or in equity. Rather, each and every right of Bank at law or in equity will be cumulative and concurrent and in addition to every other right.
SERVICE PROVIDERS
Merchant warrants that it has disclosed all Service Providers (other than Processor) on the Merchant Application that are in use as of the effective date of this Agreement. Merchant will cause all of its Service Providers to comply with the PCI DSS, AISP, DISC, SDP, and EMV requirements at all times and will report any non-compliance to Bank. Merchant is responsible for ensuring Service Provider’s compliance with this Agreement and the Rules. Merchant will notify Bank immediately if Merchant decides to use a Service Provider that is not disclosed on the Merchant Application. Merchant agrees that its Service Providers will be Merchant’s agent in the delivery of Transactions to Bank via an approved processing system or network and will assume full responsibility and liability for any failure of that Service Provider to comply with the Rules or this Agreement. Merchant assumes all liability and responsibility for its Service Providers.
MODIFICATIONS TO AGREEMENT
This Agreement will automatically be deemed to be amended to conform to the Rules as the Rules may be amended from time to time (and Bank may provide notice of the automatic amendments from time to time). With respect to all other amendments, the following shall apply: (a) Merchant may not amend this Agreement without the written agreement of Bank. (b) Bank may amend any provision of this Agreement, including without limitation those relating to the discount rate or to other fees and charges payable by Merchant by providing written notice to Merchant of the amendment at least 30 days before the effective date of the amendment. (c) subject to part (e) of this Section 4.5, Merchant may terminate this Agreement without penalty upon receiving notice of an amendment from the Bank to which Merchant does not consent to, but otherwise Merchant shall be deemed to have consented to such amendments upon its submission of a Transaction to Bank at any time after the effective date of the amendment. (d) Amendments made by Bank due to changes in any law (including any judicial decision) may become effective on such shorter period of time as Bank may specify if necessary to comply with the applicable law. (e) If Bank’s amendment to the Agreement is to provide additional pass through of the Card Brand’s fees, interchange fees, or assessments, Bank will provide Merchant 30 days’ notice before the effective date of the amendment, provided that Merchant shall not be permitted to terminate this Agreement without penalty.
LIMITATION OF LIABILITY; INDEMNITY
Limitation of Liability. THE LIABILITY, IF ANY, OF FI AND PROCESSOR UNDER THIS AGREEMENT, WHETHER TO MERCHANT OR TO ANY OTHER PARTY, SHALL NOT EXCEED, IN THE AGGREGATE, THE AMOUNT OF FEES PAID BY MERCHANT TO BANK DURING THE MONTH IN WHICH THE CLAIM OUT OF WHICH THE LIABILITY IS FOUND AROSE.
IN THE EVENT MORE THAN ONE MONTH IS INVOLVED, THE AGGREGATE AMOUNT OF FI’S AND PROCESSOR’S LIABILITY SHALL NOT EXCEED THE LOWEST AMOUNT DETERMINED IN ACCORD WITH THE FOREGOING CALCULATION FOR ANY ONE MONTH INVOLVED. IN NO EVENT WILL FI, PROCESSOR, NOR THEIR OFFICERS, AGENTS, DIRECTORS, OR EMPLOYEES BE LIABLE FOR ANY INDIRECT, PUNITIVE, SPECIAL, INCIDENTAL, RELIANCE, EXEMPLARY OR CONSEQUENTIAL DAMAGES, WHETHER FORESEEABLE OR UNFORESEEABLE, AND WHETHER BASED ON BREACH OF ANY EXPRESS OR IMPLIED WARRANTY, BREACH OF CONTRACT, MISREPRESENTATION, NEGLIGENCE, STRICT LIABILITY IN TORT, OR OTHER CAUSE OF ACTION, INCLUDING, BUT NOT LIMITED TO, DAMAGES FOR LOSS OF DATA, GOODWILL, PROFITS, INVESTMENTS, USE OF MONEY, OR USE OF FACILITIES; INTERRUPTION IN USE OR AVAILABILITY OF DATA; STOPPAGE OR OTHER WORK OR IMPAIRMENT OF OTHER ASSETS; OR LABOR CLAIMS, EVEN IF SUCH FI OR PROCESSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
Indemnity MERCHANT HEREBY AGREES TO INDEMNIFY AND HOLD FI, PROCESSOR, AND THEIR RESPECTIVE EMPLOYEES AND AGENTS HARMLESS FROM ANY CLAIM RELATING TO A DISPUTE BETWEEN MERCHANT AND A CARDHOLDER, AND/OR ANY TRANSACTION PAID FOR AS MAY BE MADE BY ANYONE BY WAY OF DEFENSE, DISPUTE, OFFSET, COUNTERCLAIM OR AFFIRMATIVE ACTION. MERCHANT AGREES TO INDEMNIFY FI AND PROCESSOR, AND THEIR RESPECTIVE EMPLOYEES AND AGENTS FOR LOSSES THAT ANY OF THEM MAY INCUR AS A RESULT OF (I) MERCHANT’S BREACH OF ANY REPRESENTATION, WARRANTY, OR OBLIGATION IN THIS AGREEMENT; (II) A BREACH OF THE SECURITY OF THE SYSTEM SAFEGUARDING CARDHOLDER INFORMATION; (III) MERCHANT’S FAILURE TO COMPLY WITH PCI, AISP, EMV, AND/OR SDP; (IV) MERCHANT’S NEGLIGENCE OR WILLFUL MISCONDUCT IN THE PERFORMANCE OF ITS OBLIGATIONS UNDER THIS AGREEMENT; (V) ANY VIOLATION OF THE RULES; AND (VI) ALL THIRD-PARTY CLAIMS ARISING FROM THE FOREGOING.
WARRANTY DISCLAIMER
FI AND PROCESSOR MAKE NO REPRESENTATIONS OR WARRANTIES WITH RESPECT TO EITHER PARTY’S PERFORMANCE UNDER THIS AGREEMENT, WHETHER EXPRESS OR IMPLIED, AND FI AND PROCESSOR EXPRESSLY DISCLAIM ALL IMPLIED REPRESENTATIONS OR WARRANTIES, INCLUDING ANY WARRANTIES REGARDING QUALITY, SUITABILITY, NONINFRINGEMENT, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR OTHERWISE (REGARDLESS OF ANY COURSE OF DEALING, CUSTOM OR USAGE OF TRADE). THE BANK SERVICES ARE PROVIDED BY BANK “AS IS”.
FORCE MAJEURE
No party will be liable to the other parties for any failure or delay in its performance of this Agreement where such failure occurs by reason of any act beyond such party’s reasonable control and without the fault or negligence of such party (such act, a “Force Majeure Event”). The party suffering a Force Majeure Event shall give notice within 30 days of the Force Majeure Event to the other parties, stating the period of time the occurrence is expected to continue and shall use diligent efforts to end the failure or delay and ensure the effects of such Force Majeure Event are minimized. The impacted party shall resume the performance of its obligations as soon as reasonably practicable after the removal of the cause. In the event that the impacted party’s failure or delay remains uncured for a period of 30 days following written notice given by it under this Section the other parties may thereafter terminate this Agreement upon written notice.
ARTICLE V – TERMINATION AND EFFECT OF TERMINATION
EFFECTS OF TERMINATION
The termination of this Agreement for any reason shall not affect any of Merchant’s obligations or liabilities accrued or incurred before the date of termination (including any obligations of Merchant to pay Fees and other amounts accrued and owing pursuant to this Agreement) and all provisions regarding indemnification, warranty and liability and limits, and any provisions which expressly or by their nature are required to survive termination in order to achieve their purpose, shall so survive until it shall no longer be necessary for them to survive in order to achieve their purpose.